Payroll Administrator/HR Assistant Job Description

If you are looking for an excellent workplace to grow personally and professionally, Landings Real Estate Group (LREG), a private real estate investment, management and development company headquartered in Newport, RI, has an exciting opportunity for a Payroll Administrator/HR Assistant. The selected candidate will oversee all aspects of the weekly payroll process for approximately 125 employees and maintain payroll data integrity for the organization. Additionally, as part of a long-term strategy, this candidate will assist with various responsibilities affording an opportunity for career growth in Human Resources.

Landings Real Estate Group owns and operates over $350M in multi-family and lodging/hospitality assets and executes investment, development, construction, and property management services to real estate investors including assets located in Rhode Island, Massachusetts, Connecticut, New York, and Florida.

Awarded Best Places to Work for two consecutive years, Landings Real Estate Group employees enjoy a workplace with a culture of respect, empowerment, and fun. We strongly believe in advancing the careers of talented professionals, and whenever possible, promoting from within the organization to support its growth. Our group's entrepreneurial culture and shared values serve as guidance to create a collegial and team-oriented atmosphere among professionals who work well together and enhance the company's pioneering spirit.

Overview

Our ideal candidate is people-oriented, proactive, assertive, passionate, and loves to learn!

In this essential role, the selected candidate will report directly to the Director of Human Resources and will be spearheading a key function of the HR department. The primary goal of this position is to ensure our payroll procedures are compliant, efficient, and current. Secondarily, in partnership with the Director, to optimize departmental payroll/HR practices for efficient and effective delivery of employee compensation and HR support companywide. The Payroll Administrator has responsibility for the payroll functions of the organization, ensuring payroll is processed on time, accurately, and in compliance with governmental regulations. In addition, the role requires someone with acute attention to detail to help keep the HR administrative side of the operations organized and running efficiently.

Primary Responsibilities/Duties

• Ensure timely processing of weekly payrolls in accordance with labor regulations and standard accounting principles.
• Process any necessary additional payrolls, including bonuses and commissions.
• Provides guidance and service for employees and managers, focusing on payroll administration, wage and hour, and time and attendance policy interpretation.
• Resolve issues and answer payroll-related questions in a timely manner.
• Oversee processing of payroll changes (i.e., new hires, terminations, increases, etc.) and communicate system upgrades to Director of HR.
• Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/company transfers.
• Prepares reports as requested/required by leadership or outside agencies/vendors.
• Balance payroll accounts by resolving payroll discrepancies.
• Work closely with Director of HR regarding auditors and payroll tax audits.

• Assist management with input of various paid time off codes. Perform periodic audit of timekeeping to ensure compliance with statutory meal and rest periods, mandatory time off in accordance with policy, and any other necessary audits pertaining to time and attendance.
• Review approved timecard entries, import employee time and attendance data, and input/edit additional earnings/deductions as required to initiate payroll cycle.
• Proof reports to ensure all payroll data is complete before transmitting to ADP for check processing.
• Download all payroll reports to shared payroll file for leadership access and audit purposes on a weekly basis.
• Organize payroll checks to be distributed. Mail as necessary.
• Input Payroll Change forms as necessary. Assist with maintenance of electronic and/or paper payroll files, forms, and any information associated with personnel changes, salaries, benefits, and general information.

• Process off-cycle payroll checks as required to comply with state wage laws.
• Adjust pay rates for periodic and/or annual increases for employees.
• Research and compile necessary documents/reports for annual audit purposes.
• Process employment/unemployment verifications via e-mail, telephone and/or fax.
• Weekly filing and scanning of confidential documents.
• Work with Director of HR to manage compliance with federal, state, and local Wage & Hour laws across the organization's portfolio.
• Process ADP invoices for internal allocation of payroll expenses.

Secondary Responsibilities/Duties

• Participate in candidate onboarding and completion of new-hire paperwork.
• Maintain all confidential personnel files and in-service records. Audit regularly to ensure compliance.
• Work with Director of HR to ensure accuracy of all benefit information, 401k, wage garnishments and deductions including ACA compliance.
• Provide administrative support to Director of HR.
• Answers frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; referring more complex questions to Director of HR or appropriate senior-level management team member.
• Maintains the integrity and confidentiality of human resource files and records.
• Perform general clerical duties, such as filing, copying, scheduling departmental meetings, ordering department supplies, etc.
• Coordinate logistics for HR events and trainings.
• Assist with other duties as assigned.

Experience, Skills, and Knowledge:

• Personal integrity and the desire to maintain the highest standards is paramount.

• 2+ year of comprehensive experience in payroll processing; ADP Workforce Now is preferred.
• Basic HR Generalist experience preferred (not required).
• Strong attention to detail with an obsession for accuracy.
• Proficiency in Microsoft Office, particularly the use of Excel spreadsheets and Word to handle the administrative needs and reporting of the department

• Strong sense of self and confidence in abilities to be handed a project and push it across the finish line independently.
• Self-motivated and resourceful.
• Highly analytical mind and strong data management and technical skills with the ability to successfully deal with financial and numerical data.

• Superior communication skills, including the ability to comprehend and inform others on information relevant to payroll needs.
• Solutions-oriented mindset with high emotional intelligence and significant ability to work well under stressful, high-pressure situations.
• Outstanding work habits and professional ethics to meet payroll deadlines and handle confidential payroll information with discretion and professionalism.
• Strong data entry skills.
• Basic knowledge of tax and wage laws.
• Strong organizational/prioritization skills.
• Must be customer service-oriented with the ability to interface with all levels of employees.
• Demonstrated ability to work independently as well as in a team environment
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Bi-lingual (English/Spanish) is a plus!
• Must be flexible, adaptable to change and willing to learn

Education/Training/Licensing:

• Bachelor's Degree or equivalent experience is required.

Benefits

Landing Real Estate Group offers a competitive salary and benefits package which includes a 401k with company match, medical/dental/vision insurance, Employee Assistance Program (EAP), professional development, company paid life insurance, generous Paid Time Off (PTO) plan, paid company holidays, and profit sharing is provided/offered.

Landings Real Estate Group is an Equal Opportunity Employer